Utah Outdoor Recreation Grants FAQs
Questions? We’ve got answers. Here’s a selection of Frequently Asked Questions in response to inquiries on policies and specific aspects of the grant process for both grant programs.
If you have questions that aren’t answered below, please contact us by email and we will answer those questions by email and also add them to the FAQs page as well. Contact Tara McKee (firstname.lastname@example.org) or Rose Smith (email@example.com) with your questions about the Utah Outdoor Recreation Grant and the 2016 application cycle.
Who can apply?
Municipalities, county governments, tribal governments or non-profit organizations that meet Utah code requirements are all eligible to apply for a Utah Outdoor Recreation Grant.
How much grant funding can we apply for?
Various Tiers for grants are offered and will be given as matching funds:
|Outdoor Recreation Infrastructure Grants||Outdoor Recreation Youth Programs Grants|
|Up to $20,000||Up to $2500|
|Up to $25,000||Up to $5000|
|Up to $30,000||Up to $10,000|
|Up to $50,000||Up to $15,000|
|Up to $75,000||***|
|A total of $530,000 in grant funding will be given to Outdoor Recreation Infrastructure projects||A total of $100,000 in grant funding will be given to Youth Programs|
The grant applications submitted in each tier will be scored and measured against grant applications within the same tier. This method will aid in our efforts to make the awarding of grants as fair as possible. The larger grants will be more competitive as fewer of them will be given. If your project does not score high enough to receive the larger one, you may have your project considered for the next lowest grant amount tier if you so signify. For example, if you applied for the $75,000 grant amount, but your project scored lower than the winning project, you may wish to be considered for one of the $50,000 grants. We understand that a delta of $25,000 in such a case may be difficult for some communities or non-profits to afford, so it will not be done automatically. Please note that all decisions regarding funding will be done at the discretion of the review committees.
Our city has a couple great infrastructure projects we’d like to do. Can we send in more than one application?
Yes, but the review committees will be factoring in the geographic diversity of all grant projects. It is highly unlikely that the review committees will choose more than one infrastructure project from the same entity for the Utah Outdoor Recreation Grant. If your organization plans on submitting more than one application, please prioritize which one you would like to see funded among all the rest. Of note, there are two independent review committees, one for the recreation infrastructure projects and one for youth programs, so it’s possible that a community could receive one of each of those two grants.
What is the timeline for the 2016 grants? When will the decision be made?
|2016 Utah Outdoor Recreation Grant Timeline|
|Grant Application Cycle Opens||July 1|
|Deadline for all Applications||August 11, before 5 pm|
|Grant Review Process (2 committees)||Late August/September|
|Applicants should receive notification if they have received a favorable review. Those with a favorable review will be forwarded to the Governor’s Office of Economic Development (GOED) board for final approval and recommendation of funding||September 23|
|Final Funding Approval to be given by GOED Board||October 13|
|Contracts sent to entities that will receive grants||October/November|
Our project is a large one and the final costs will be quite high. Can we apply to receive a second grant the following year or later to help us finish our project?
The legislative intent of the grant funds is to provide funding to projects that will be completed. The ability to demonstrate a project is truly ready and will be completed as specified in your application is required. A possible exception would be a project for a trail segment within a large trail project with a long-term master plan. The trail segment that has been funded by our grant must be completed, accessible to the public, and able to be used on its own before an organization could apply for additional funding from the Utah Outdoor Recreation Grant to build another trail segment within a large trail system.
We’ve never done a grant before. Can we get some help?
Of course! We’d like to make available to all of you some resources that will help you in the process of filling out the grant applications:
- A webinar that will walk applicants through the grant application will be scheduled in July and will then be made available to watch online.
- Additionally, we can make available some samples of how to fill out the Project Budget Summary and Project Budget Worksheet for the infrastructure grants. They are available upon request.
- The downloadable 2016 Program Guide should provide plenty of information as to which projects and programs would qualify for a grant, so be sure to read through it.
- If you have a question about the eligibility of your project or a similar question, email us and we will answer your questions in both an email and also on this this page so that it will be visible to the public.
When do we get our funding?
It depends on which type of grant you applied for and received: youth programs or recreation infrastructure projects.
Once the Outdoor Recreation Grant for youth programs is approved and applicant has provided all appropriate documentation including budget materials, the funding will be given soon after the contract has been signed. The youth program project must be completed within 18 months of the date the contract is signed.
The Outdoor Recreation Grant for infrastructure projects will be given as a post-completion reimbursement. Project must be complete within 24 months of date the contract is signed. Funding is given after the applicant’s spend. Up to 75% of the matched monies may be given before completion of project. Once all necessary documentation has been submitted, you can expect to receive the funding within 2-3 weeks. The final funding will be contingent upon inspection of the completed project.
What are the key criteria for how projects are evaluated?
The grant applications have sections that have been given scoring values to allow fair evaluations. The infrastructure grants will be evaluated for: project readiness and a feasible schedule, community need, whether the project will have beneficial economic impacts, recreation value, improved physical and recreational access, budget and project costs as well as some special considerations for area deficiencies. The youth program grants will be evaluated for: outside activities, long-term impacts, community impacts, public access, project timeline, budget and program costs as well as for special considerations for regional deficiencies or for under-served populations. Prioritization matrix scoring sheets will be used by the reviewers and are available for the public’s view on our webpage.
Since we are a city who will be building and maintaining this infrastructure on our own property and are under the City and not County jurisdiction for such projects, must we have county approval and endorsement in order to apply, or would the City’s endorsement be OK to substitute in place of the county?
Since you are under your City and not County jurisdiction for such projects, yes, in your case, it would be okay to get the City’s endorsement in lieu of the County’s endorsement.
Can we apply for funding for a Pickleball Court? Or Rodeo Grounds? Or Fairgrounds? Or soccer fields?
The Utah Outdoor Recreation Grants are meant to fund outdoor recreation amenities and we’ve had to draw a line between outdoor recreational activities and recreational sports (the latter of which do not fall under the jurisdiction of the Office of Outdoor Recreation). Sports courts, athletic fields, rodeo grounds and fairgrounds and are ineligible infrastructure for the Utah Outdoor Recreation Grant.
We are submitting an application for the Youth Programs grant. Do we need to provide details on our end of the 50/50 match? Do we need to use your budget format or can we use our own?
Yes, you do need to provide details as to the match you have for the grant. It is helpful to document its source as well (funding from a sponsor, registration fees, etc.) Unlike, the infrastructure grant, we do not provide a budget format, so you may use your own. Make sure it is clear and understandable so that all the reviewers will have a clear understanding of your program’s budget and your budget process.
For the youth program grant I understand that we need a non-profit to do a 50/50 match with you, and we do have that in place. The grant also mentions that up to 25% in kind is allowed. What exactly does that mean? Does that mean that if our non-profit pitches in 15,000 that 25% of that can be used for in-kind services? If that is true, what is your definition of in-kind? Does that cover things like gas, employee salaries, etc?
The youth grant would allow you to use up to 10% of our grant for salaries directly related to the program, but does not include administrative costs, so the remainder should be directly related to the program and could include transportation costs if it was fitting. The match should be similar to this. An organization can match with employee salaries directly related to the youth program (up to 10% of your total) and the remainder should be for items directly related to the program: donations of equipment or rentals, the cost of transportation for the youth, supplies needed for the program, t-shirts for the youth, etc. Some of these items used as an in-kind non-cash match could come from your sponsors. So if your organization was applying for a $15,000 grant for a $30,000 program, your organization could contribute $7,500 in cash and $7,500 with in-kind (non-cash items).
The online application for infrastructure projects asks for two attachments that prove the project readiness, what exactly needs to be attached here?
There can be several documents that show project readiness such as permits, conceptual drawings or engineered plans, environmental documentation, even documentation as to the status of pending permits is helpful. Submit whatever you have along those lines that is pertinent to your project. On the list of attachments, you are asked to provide two maps, one location map showing where it is located in the community and one recreation site map (or conceptual drawing) of the project site.